Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day operational support for an academic program in Milton, Massachusetts. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination, student-facing communication, and faculty support in a fast-paced environment. The person in this role will help keep program activities organized by assisting with recruitment efforts, scheduling, purchasing coordination, and general office operations.

Responsibilities:
• Support outreach and enrollment efforts by communicating with prospective students and helping coordinate recruitment-related activities.
• Provide administrative assistance to faculty and program staff, ensuring materials, schedules, and routine needs are handled efficiently.
• Work with internal departments to submit and track purchasing requests and other operational documentation.
• Organize recurring meetings, prepare meeting logistics, and help maintain follow-up on action items.
• Process personnel-related paperwork and assist with timecard review and approval tasks in accordance with internal procedures.
• Partner with admissions, outreach, and technology contacts to support program goals and maintain smooth communication across teams.
• Coordinate campus visit arrangements and assist with planning and execution of events for students and stakeholders.
• Manage front-office and general administrative duties, including handling inbound calls, data entry, and reception support as needed.

Qualifications:

• Prior experience in an administrative, office support, or coordinator role.
• Ability to manage inbound phone communication professionally and respond to inquiries with strong customer service skills.
• Proficiency in data entry and maintaining accurate records with close attention to detail.
• Comfortable handling receptionist and general office responsibilities in a busy environment.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Clear written and verbal communication skills for working with students, faculty, and internal departments.
• Ability to use standard administrative tools and learn internal processes quickly.

Compensation

$20.00-$24.00 Hourly

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