Legal Administrative Assistant

Our client, a growing full-service law firm, is seeking a Legal Administrative Assistant to provide dedicated support to a busy litigation team in Providence, Rhode Island. This position is ideal for someone who thrives in a structured legal setting, manages competing priorities with care, and communicates confidently with colleagues, courts, and clients.

Location: Providence, RI

Role: Legal Administrative Assistant (Litigation)

Schedule: Hybrid (4 days in, 1 day remote but can be 3 days in, 2 days remote after onboarding)

Salary: $62,000 - $85,000 (depending on experience) + amazing benefits

Responsibilities:

• Draft, format, proofread, and prepare legal documents, including pleadings, motions, affidavits, interrogatories, subpoenas, summonses, and related correspondence.
• Coordinate attorney calendars, appointments, client meetings, court appearances, depositions, hearings, and other case-related events, including all necessary logistics and communications.
• Maintain, organize, store, and retrieve physical and electronic case files, including pleadings, discovery materials, exhibits, evidence, deposition transcripts, and other legal records.
• Manage confidential legal documentation and correspondence in accordance with firm policies and ethical standards.
• Transcribe, edit, and proofread legal documents to ensure accuracy, completeness, and proper formatting.
• Prepare and electronically file court documents in compliance with applicable court rules, procedures, and filing deadlines.
• Perform document management functions, including filing, scanning, copying, faxing, and maintaining organized records and document databases.
• Serve as a primary point of contact by answering telephone calls, screening inquiries, taking detailed messages, and directing communications appropriately.
• Monitor case deadlines and provide timely reminders to attorneys and staff regarding court dates, filing requirements, and client matters.
• Assist with administrative projects and provide ongoing support to ensure efficient office operations and timely case management.
• Track, maintain, and update records related to billable time and case activities.
• Perform additional administrative and legal support duties as assigned.

Qualifications:

Requirements:

• 2+ years of experience in a legal administrative, legal assistant, paralegal, or related professional support role.
• Working knowledge of legal terminology, court procedures, legal documents, and litigation processes.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and related office applications.
• Experience with electronic court filing systems and online court portals preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet competing deadlines.
• Excellent attention to detail and commitment to accuracy in document preparation and case management.
• Strong verbal and written communication skills with the ability to interact professionally with clients, attorneys, court personnel, and colleagues.
• Ability to work collaboratively in a team-oriented environment while managing responsibilities independently.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.

Compensation

$65,000.00-$85,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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