Administrative Coordinator

We are looking for an experienced Administrative Coordinator to support front-desk operations and day-to-day office administration for a financial services firm in California. This is a contract-to-permanent opportunity that is fully onsite, offering the chance to contribute to a detail-oriented, client-focused environment while supporting both internal teams and a high-touch service model. The role is ideal for someone who brings strong organizational skills, a dependable work ethic, and a welcoming communication style to every interaction.

Responsibilities:
• Welcome visitors and manage front-desk activities, ensuring a courteous and detail-oriented experience for clients, guests, and staff.
• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.
• Maintain organized physical and digital records, including filing, scanning, archiving, and responding to document retrieval requests.
• Coordinate everyday office support tasks such as distributing supplies, replenishing inventory, and processing incoming and outgoing mail and shipments.
• Assist with preparation for meetings by arranging rooms, organizing materials, and supporting setup and cleanup needs.
• Provide administrative support for recurring projects, including printed materials, year-end recordkeeping, and additional assignments as business needs arise.
• Help coordinate team meal orders and assist with occasional office or facilities-related requests.
• Collaborate with other administrative team members to provide coverage and maintain smooth daily operations across the office.

Qualifications:

• Bachelor’s degree completed or in progress.
• Prior experience in reception, administrative support, or customer-facing office roles.
• Strong punctuality, reliability, and commitment to providing excellent service.
• Accurate data entry skills with exceptional attention to detail and organization.
• Proficiency with business software such as Microsoft Word, Excel, Adobe Acrobat, Outlook, Zoom, and file-sharing tools.
• Ability to manage multiple priorities, follow direction from different stakeholders, and work effectively as part of a shared support team.
• Strong written and verbal communication skills, with discretion in handling confidential information.
• Ability to lift and move file boxes or office materials weighing up to 25–30 pounds.

Compensation

$25.65-$29.70 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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