Property Administrator

We are looking for a detail-oriented Property Administrator to support daily community and property operations for a contract position. This role works closely with the General Manager to keep administrative processes organized, respond to resident and tenant needs, and help maintain a high-quality experience for board members, vendors, and homeowners. The ideal candidate brings prior property management experience, strong communication skills, and confidence using Microsoft Office and other office technology in a fast-paced environment.

Responsibilities:
• Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines.
• Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained.
• Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication.
• Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed.
• Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately.
• Maintain databases and office records by entering updated information, organizing files, and tracking important documents.
• Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status.
• Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

Qualifications:

• At least 3 years of office experience, including prior exposure to property management or residential community administration.
• Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments.
• Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently.
• Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions.
• Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately.
• Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams.
• Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

Compensation

$21.00-$24.00 Hourly

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