Corporate Receptionist

Discover a more connected career

The Corporate Receptionist is responsible for providing administrative and operational support to the Corporate Office and field offices. This position serves as a central resource for office operations, travel coordination, employee support, vendor management, and administrative functions across multiple departments. The Corporate Office Coordinator works closely with Human Resources, Accounting, Operations, and Executive Leadership to ensure the office operates efficiently and professionally while maintaining a high level of customer service and confidentiality.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

Position available consists of general office duties consisting of and related to:

• Serve as the primary point of contact for visitors, vendors, and incoming communications, ensuring a professional and welcoming corporate office environment.
• Manage the corporate office phone system, including answering, routing, and responding to calls and assisting employees with basic phone system needs.
• Coordinate and manage corporate office operations, including office supplies, mail distribution, records management, and vendor services.
• Arrange and manage employee and executive travel, including flights, lodging, transportation, itineraries, and expense documentation.
• Support Human Resources with onboarding activities, employee documentation, training coordination, employee events, and general administrative functions.
• Assist Accounting with purchase orders, invoice processing, expense tracking, vendor records, and other administrative accounting functions as needed.
• Maintain accurate and organized corporate, employee, and business records while ensuring confidentiality of sensitive information.
• Assist with cross-functional projects and provide administrative support to various departments, including Operations, Human Resources, Accounting, and Executive Leadership.
• Foster positive working relationships with employees, customers, vendors, and business partners while providing exceptional customer service.
• Assist with company events, meetings, training sessions, and employee functions.
• Other tasks/duties as assigned by corporate and/or local operations.

What you’ll need

Qualifications:

• Minimum of 2 years of administrative, office coordination, executive support, or related general office experience.
• High school diploma or equivalent required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while maintaining strong collaboration with internal teams.
• Strong customer service and interpersonal skills.
• Ability to adapt to changing priorities in a fast-paced environment.

Physical & Safety Requirements:

(The physical duties outlined below are those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to be able to perform the outlined functions)

• Duties outlined in this position will require the employee to stand, crouch, sit, bend, use hands and fingers to handle or feel as well as reaching with hands and arms to spaces both high and low. The employee may be standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• The noise level in the work environment for this position is low.
• Employees performing functions of this position are occasionally exposed to outside weather conditions which can include but is not limited to: extreme heat and cold temperatures; inclement weather such as rain, snow, sleet and dust as well as adverse driving conditions including wet roads, icy roads, and fog.
• Employees performing these job functions may be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required to perform this job include but are not limited to: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus potentially near and/or far as needed.

Pauley Construction, LLC; as well as the position of Coordinator Office, are safety sensitive