payable specialist

We are looking for an Accounts Payable Specialist to join a hospitality team in Miami Beach, Florida on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced hotel environment and can manage invoice processing with accuracy and strong attention to detail. The role will support day-to-day payable operations, vendor coordination, and financial recordkeeping while helping maintain smooth month-end activities.

Responsibilities:
• Review and enter a large volume of vendor invoices in BirchStreet while ensuring timely and accurate processing.
• Compare invoices against purchase orders, investigate mismatches, and work with internal teams to clear exceptions.
• Respond to supplier questions regarding payments, account status, and outstanding items in a clear and courteous manner.
• Support payment preparation by assisting with check runs, expense coding, and tracking payable activity across accounts.
• Maintain organized accounts payable documentation and help reconcile records in support of month-end close.
• Partner with finance and operational staff to ensure purchasing and invoice data remain accurate and up to date.

Qualifications:

• Experience in accounts payable, preferably in the hospitality or hotel sector.

• Hands-on proficiency with BirchStreet for invoice and purchasing workflows.

• Strong Microsoft Excel skills for tracking, reconciliation, and reporting tasks.

• Ability to process vendor invoices accurately in a high-volume environment.

• Familiarity with purchase orders, invoice matching, and discrepancy resolution.

• Clear communication skills for working with vendors and internal stakeholders.

• Knowledge of accounts receivable processes is a plus.

Please send your resume to brenda.arce@roberthalf

Compensation

Based on experience

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