Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time Administrative Assistant to support daily office operations at a manufacturing organization in Carmel, Indiana. This Contract to permanent opportunity is ideal for someone who enjoys creating order in a busy workplace, serving as a detail-oriented first point of contact, and providing dependable administrative support across a range of business needs. The role combines front desk coordination, office administration, and executive scheduling, with opportunities to assist in meetings, events, and company conference planning. Hours for this position are Monday-Thursday 9am-3pm.

Responsibilities:

• Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed in line with office security expectations.

• Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs.

• Process incoming and outgoing mail, including time-sensitive and overnight shipments, while maintaining accurate distribution and delivery coordination.

• Partner with building management and service providers to address facility-related matters and help maintain a well-functioning office environment.

• Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership and other internal stakeholders.

• Create and assemble presentations, documents, and meeting materials using tools such as Microsoft PowerPoint and Excel.

• Coordinate logistics for internal meetings, special projects, and larger events, including conference support, room setup, catering, and supply arrangements.

• Assist with recurring administrative processes such as insurance renewal support, data entry, and other assignments requested by management.

Qualifications:

• Previous experience in office administration, reception, executive support, or a similar administrative role.

• Strong organizational skills with the ability to manage multiple priorities and maintain accuracy in a fast-paced setting.

• Strong communication skills and confidence interacting with visitors, executives, vendors, and internal teams.

• Hands-on experience with calendar management, meeting coordination, and travel booking; familiarity with Concur is preferred.

• Proficiency in Microsoft Office applications, including Excel and PowerPoint, along with accurate data entry skills.

• Ability to handle inbound calls, front desk responsibilities, and general office support with a high level of discretion.

• Experience assisting with event or conference logistics is highly valued.

Compensation

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