Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide high-level support to a department leader and broader team located in the Greater Philadelphia Region. This long-term Senior Administrative Assistant contract position is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and communicates effectively across a wide range of stakeholders. The role combines executive-level coordination with day-to-day office support, requiring sound judgment, discretion, and strong follow-through.

What you get to do every single day:

• Support the department executive with daily administrative needs, ensuring priorities are managed efficiently and accurately.

• Oversee a busy calendar by arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.

• Receive incoming calls and inquiries, determine appropriate next steps, and route matters to the correct contacts in a timely manner.

• Organize a high volume of meetings and appointments involving community members, property managers, inspections, and other departmental activities.

• Prepare communications and correspondence with a clear, detail-focused approach for both internal and external audiences.

• Safeguard sensitive information and handle confidential materials with discretion and sound judgment.

• Serve as a point of contact for public agencies, government representatives, and other external offices, responding clearly and effectively.

• Monitor office supply levels and help maintain smooth day-to-day administrative and operational support for the department.

• Assist with travel arrangements, conference call coordination, documentation, and other special administrative assignments as needed.

Qualifications:

Other requirements for the Senior Administrative Assistant position include and are not limited to:

• Previous experience providing senior-level or executive administrative support in an office setting.

• Strong ability to manage calendars, coordinate multiple priorities, and keep schedules running smoothly.

• Excellent organizational skills with the ability to handle frequent interruptions and shifting demands.

• Clear written and verbal communication skills with a detail-focused and service-oriented approach.

• Demonstrated ability to manage confidential information with discretion and maturity.

• Proficiency in general administrative support activities, including meeting coordination and office operations.

• Ability to learn departmental procedures quickly and apply them accurately in daily work.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013452098

Compensation

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