Office Administrative Assistant

We are looking for an organized and dependable Office Administrative Assistant to support daily operations in a branch office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination, front-office support, and detailed recordkeeping in a fast-moving environment. The person in this role will work closely with branch leadership, help keep office activities on track, and contribute to a focused and efficient workplace.

Responsibilities:
• Manage day-to-day administrative activities that keep the branch office running efficiently and effectively.
• Enter, update, and maintain records with a high level of accuracy while ensuring documentation is easy to access and well organized.
• Build and maintain Excel spreadsheets to monitor operational information, compare figures, and support budget tracking needs.
• Assist with reporting tasks by gathering data, preparing summaries, and helping leadership review budget-related information.
• Monitor office inventory levels, place supply orders, and coordinate resources needed for smooth daily operations.
• Provide front-desk and clerical support by answering inbound calls, greeting visitors, and directing inquiries appropriately.
• Scan, file, and organize physical and digital documents to maintain complete and current office records.
• Adjust priorities as business demands change and support the branch leader with special assignments and administrative projects.
• Handle sensitive information with discretion and apply sound judgment when working with confidential materials.

Qualifications:

• At least 2 years of experience in an administrative, office support, or clerical role.
• Proficiency with Microsoft Excel, including the ability to create and update spreadsheets used for tracking and reporting.
• Experience performing receptionist tasks such as answering inbound calls and managing front-office communication.
• Strong data entry skills with close attention to detail and a commitment to accuracy.
• Ability to scan, file, and maintain organized documentation in both paper and electronic formats.
• Comfortable managing multiple responsibilities in a small office setting with changing priorities.
• Strong communication skills, professionalism, and the ability to work effectively with branch leadership and office staff.

Compensation

$23.75-$27.50 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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