Administrative Assistant

We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving.

Responsibilities:
• Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines.
• Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants.
• Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals.
• Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment.
• Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization.
• Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives.
• Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities.
• Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.

Qualifications:

• Proven experience providing administrative support to senior executives, ideally at the C-suite or comparable leadership level.
• Strong calendar management skills with the ability to handle competing demands, shifting deadlines, and frequent changes.
• Demonstrated ability to coordinate meetings, events, and executive activities with careful attention to detail.
• Excellent judgment and decision-making skills when handling priorities, scheduling matters, and sensitive business interactions.
• Effective communication and relationship-building skills for working with executives, direct reports, business partners, and cross-functional teams.
• Ability to work independently, stay organized under pressure, and manage multiple deliverables at the same time.
• Experience supporting planning efforts such as team building activities, leadership sessions, headcount planning, or organizational changes.

Compensation

$30.00-$35.00 Hourly

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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