Sponsorship Coordinator

We are looking for an Event Partnerships Coordinator to support the planning and delivery of sponsor-related event initiatives. This role is ideal for someone who enjoys managing client relationships, coordinating event details, and partnering across teams to deliver a seamless partner experience. The role combines hands-on project execution with creative brand support for in-person, hybrid, and digital programs.

Responsibilities:

• Serve as the main point of contact for sponsors, internal departments, and outside partners to keep projects moving efficiently.

• Collect and organize sponsor-provided materials, including logos, artwork, and promotional assets, to support event execution.

• Coordinate with vendors to produce branded event materials such as signage, badges, tote bags, and related items.

• Track schedules, budgets, and project milestones to ensure partner commitments are delivered accurately and on time.

• Share partner agreements and included benefits with the appropriate teams so all obligations are clearly understood.

• Manage several event assignments at once, including independently supporting smaller programs and contributing to larger flagship events.

• Maintain consistent communication across sales, marketing, operations, and conference teams to keep stakeholders aligned.

• Support partner activations across live, hybrid, and digital event formats while helping create engaging branded experiences.

• Develop or coordinate visual elements such as graphics, signage, and promotional placements that strengthen sponsor visibility.

• Build lasting sponsor relationships through responsive service and thoughtful follow-through to encourage repeat business.

Qualifications:

• Strong organizational skills with the ability to manage multiple deadlines and detailed deliverables in a fast-paced environment.
• Strong communication skills and confidence working with clients, vendors, and cross-functional internal teams.
• Ability to work both independently and collaboratively while maintaining accuracy and meeting timelines.
• Experience supporting events, partnership programs, marketing activities, or related coordination work.
• Familiarity with tools and tasks related to email campaigns, direct marketing efforts, social media, or event promotion.
• Willingness to travel to conferences and trade shows approximately 2 to 5 times per year.
• Ability to remain active on-site for extended event days, including standing or walking for 12 or more hours when needed.

Compensation

$18.00-$20.00 Hourly

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