Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a communications organization in Niles, Illinois in a contract capacity with permanent potential. This position supports day-to-day payable operations by ensuring invoices, payment records, and related accounting entries are handled with accuracy and timeliness. The ideal candidate is detail-oriented, comfortable working with financial documentation, and able to collaborate with internal teams to keep processes moving efficiently.

Responsibilities:
• Review incoming invoices and supporting materials to confirm completeness, approvals, and accurate general ledger coding before processing.
• Enter invoices, journal entries, and refund-related transactions into the accounts payable system with a high level of accuracy and within required timelines.
• Investigate and resolve daily balancing issues by identifying discrepancies and coordinating corrective action as needed.
• Prepare and process payments, including checks and wire transfers, while maintaining clear and organized documentation for each transaction.
• Reconcile completed payable activity by comparing system records, posted entries, and account balances to ensure accuracy.
• Maintain orderly financial files and records to support audits, reporting needs, and ongoing document retention standards.
• Communicate with internal departments to obtain missing information, clarify invoice details, and resolve payment-related issues.
• Provide general clerical and administrative support to the accounting team and assist with month-end and year-end closing activities as needed.
• Follow established accounting policies and standard operating procedures to promote compliance, consistency, and accuracy in payable functions.

Qualifications:

• Hands-on experience in accounts payable, including invoice review, coding, and transaction entry.
• Working knowledge of invoice processing, check runs, and payment documentation procedures.
• Ability to verify supporting documentation, identify discrepancies, and reconcile account variances accurately.
• Strong attention to detail with the ability to manage a high volume of financial data in a timely manner.
• Comfortable communicating with internal stakeholders to resolve missing approvals, coding questions, and documentation issues.
• Proficiency with accounting or accounts payable systems and standard office software tools.
• Ability to organize records effectively and support audit, month-end, and year-end accounting activities.

Compensation

$19.95-$23.10 Hourly

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