Office Assistant

We are looking for a dependable Office Assistant to join a busy team in California in a contract role with the potential for a permanent position. This position supports day-to-day office operations and works closely with leadership and staff to keep administrative activities organized, accurate, and on schedule. The ideal candidate is comfortable managing multiple priorities, adjusting to shifting needs, and contributing in a fast-paced, team-oriented environment.

Responsibilities:
• Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization.
• Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete.
• Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs.
• Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy.
• Assist with administrative work tied to bids, documentation requests, and internal follow-up activities.
• Support driver-related compliance and documentation processes while partnering with office staff across multiple functions.
• Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion.
• Scan, organize, and file business documents to maintain accessible and accurate office records.
• Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly.

Qualifications:

• At least 2 years of experience in administrative support, office coordination, or a similar business support role is preferred.
• Familiarity with employee onboarding, offboarding, and general office administration is strongly desired.
• Proficiency with Microsoft Office applications is required.
• Experience with dispatch-related support or operational coordination is helpful, though not mandatory.
• Background supporting insurance renewals, particularly auto-related renewals, is an advantage.
• Strong organizational skills with close attention to detail and accuracy in paperwork.
• Ability to manage several tasks at once, respond well to shifting demands, and remain dependable under pressure.
• Clear communication skills and a collaborative approach to working with office teams and drivers.

Compensation

$31.66-$36.66 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.