Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and office support in San Francisco, California. This Contract position will support the Office Head while also helping maintain an efficient workplace experience for employees, clients, and visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing priorities with care and attention to detail.

Responsibilities:

• Manage the Office Head’s daily schedule by coordinating meetings, appointments, travel plans, and expense submissions with a high degree of accuracy.

• Serve as a central point of contact for phone calls, email correspondence, and interactions with clients, vendors, couriers, and internal leadership.

• Support meeting execution by organizing conference spaces, arranging presentation technology, and setting up conference calls before events begin.

• Provide front desk coverage by answering and routing calls through a multi-line phone system and ensuring the reception area remains organized and welcoming.

• Oversee daily mail and package handling, including receipt, sorting, distribution, shipment coordination, and communication with delivery partners.

• Monitor office and kitchen inventory levels, place supply orders, and follow up with vendors to resolve service or purchasing issues.

• Coordinate catering logistics for meetings and events, including menu selection, order placement, room setup, and post-event organization.

• Help maintain shared office spaces so they remain stocked, orderly, and ready for colleague and guest use.

• Assist the broader team with administrative and event-related needs, including occasional evening support when required.

Qualifications:

• At least 3 years of experience in administrative or executive support roles.

• Bachelor’s degree is preferred.

• Demonstrated ability to deliver outstanding service to clients, guests, and internal stakeholders.

• Strong discretion and sound judgment when working with confidential or sensitive information.

• Proficiency with Microsoft Word, Excel, and Outlook.

• Excellent written and verbal communication skills, with a strong presence and close attention to detail.

• Highly organized with the ability to manage deadlines, prioritize tasks, and maintain close attention to detail.

• Availability to work on-site in San Francisco, California, including some evening event coverage as needed.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013452128**

Compensation

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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