Executive Administrative Assistant
Based in Denver, CO, River North area. This position is a hybrid role supporting the C-suite leadership team.
Description
The Executive Administrative role provides high-level support to executive leadership by managing complex scheduling, coordinating travel, handling sensitive information, and ensuring seamless day-to-day operations. This position requires exceptional professionalism, discretion, and attention to detail, along with the ability to work both independently and collaboratively in a fast-paced environment.
The ideal candidate is proactive, resourceful, and exercises sound judgment in anticipating needs, resolving issues, and prioritizing a dynamic workload. This role demands strong organizational skills, adaptability, and the ability to manage multiple competing priorities with efficiency and accuracy.
Responsibilities
- Manage complex executive calendars, ensuring alignment of priorities and avoidance of scheduling conflicts
- Coordinate meetings (in-person and virtual), including room reservations, technology setup, materials preparation, and catering as needed
- Partner with IT and A/V teams to support conference room functionality and offsite meetings
- Arrange and manage detailed domestic and international travel itineraries across multiple time zones; proactively adapt to changes and disruptions
- Monitor deadlines and priorities; proactively remind executives of upcoming commitments and action items
- Screen calls, manage correspondence, and serve as a professional point of contact for internal and external stakeholders
- Greet visitors and maintain a high level of professionalism and discretion in all interactions
- Prepare and submit expense reports using Concur in a timely and accurate manner
- Support and help coordinate company events, meetings, and conferences
- Draft, edit, and format correspondence, reports, presentations, and other business documents
- Compile, analyze, and present data using Microsoft PowerPoint and Excel
- Continuously identify opportunities to improve administrative processes and efficiency
Qualifications
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment
- Demonstrated ability to anticipate needs, identify potential issues, and implement solutions proactively
- High level of discretion and sound judgment when handling confidential and sensitive information
- Strong problem-solving skills with the ability to think both creatively and strategically
- Exceptional interpersonal skills; ability to build relationships and collaborate effectively across all levels of the organization
- Self-motivated with the ability to work independently as well as part of a team
- Proficiency in Microsoft Office Suite, including Teams, Outlook, Word, PowerPoint, and Excel
- Experience with expense management systems (e.g., Concur) preferred
- Flexibility to work extended hours or overtime with minimal notice, as needed
- High School Diploma or GED
- 5-10 years total experience
- Ability to travel for business purposes
#LI-Hybrid
Benefits:
- Comprehensive medical, dental and vision coverage with plan options that provide flexibility and choice (including telehealth options)
- Healthcare spending accounts
- Paid parental leave
- Paid/flexible time off in addition to paid company holidays
- 401(k) with company match
- Disability and life insurance
- Incentives and performance-based rewards
- Exciting growth and development opportunities empowered by our TRIUMPH Transformation and an entrepreneurial environment that encourages innovation and creativity
- Salary range $110k - $125k annually, hourly role with overtime eligibility
Work Environment and Physical Demands:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms: stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.
Triumph Group and all its divisions and subsidiaries are Equal Opportunity/Affirmative Action Employers. Triumph Group provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should [email protected] request assistance. Include the title of the position and location in the subject line of your email so we may direct your email to the appropriate person. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.
"An Equal Opportunity Employer - Minorities/Females/Disabled/Veterans" We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, or any other characteristic protected by law. Pursuant to International Traffic Arms Regulations (“ITAR”) and the Export Administration Regulations (“EAR”), applicants for SELECT positions will be required to provide proof of U.S. Citizenship, U.S. Permanent Residence, or U.S. Immigration Status in order to meet the minimum qualifications for those select positions. All inquiries related to citizenship are asked solely to comply with ITAR and EAR export licensing requirements.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
Equal employment opportunity, including veterans and individuals with disabilities.
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