Legal Secretary

We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties.

Responsibilities:
• Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time.
• Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism.
• Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared.
• Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content.
• Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity.
• Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements.
• Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants.
• Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed.
• Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.

Qualifications:

Compensation

$80,000.00-$95,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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