Office Manager

We are looking for an organized Office Manager to support daily operations in Scottsdale, Arizona within a growing utilities and infrastructure environment. This long term contract opportunity is ideal for someone who can create structure in a developing office, coordinate with building and service partners, and provide high-level support to an executive leader. The person in this role will help complete the office setup, maintain a well-organized and welcoming workspace, and keep administrative and event-related activities running smoothly.

Responsibilities:

• Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors.

• Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials.

• Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office.

• Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity.

• Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders.

• Support an executive leader with administrative coordination and other office-related tasks as needed.

• Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support.

• Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization.

• Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants.

Qualifications:

• Experience managing office administration, workplace coordination, or facilities support in a detail-oriented environment.
• Ability to monitor supply levels, place orders, and keep office resources stocked and organized.
• Comfortable working with landlords, maintenance personnel, caterers, couriers, and other external service providers.
• Strong organizational skills with the ability to balance reception coverage, executive support, and event coordination responsibilities.
• Experience planning or supporting meetings and events, including catering, setup, materials preparation, and execution.
• Clear written and verbal communication skills, with a detail-oriented approach when interacting with staff, visitors, and vendors.
• Proficiency with general administrative tasks such as scheduling, filing, scanning, and maintaining records.
• Able to identify operational gaps, take initiative, and help build efficient office processes in a developing environment.

Compensation

$28.00-$29.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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