Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support day-to-day accounting operations in Oakland, California. This position is focused on maintaining accurate payment activity, organizing financial documentation, and helping keep receivable processes current and compliant. The ideal candidate brings strong bookkeeping experience, attention to detail, and confidence handling transaction records in a fast-paced environment.

Responsibilities:

• Track daily deposits by downloading bank reports, logging cash/check receipts, and entering details into internal systems
• Assign payments to the correct projects and funding sources and notify stakeholders of deposits
• Keep accurate, well-organized records of all receipts and transactions
• Investigate unknown payments using internal tools and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One)
• Contact donors, partners, or teams to clarify missing details and resolve allocation issues
• Monitor and clear unidentified receipts promptly
• Reconcile cash activity weekly against bank records and monthly across platforms, bank data, and accounting systems
• Review and resolve variances, escalating issues when needed
• Prepare clean, validated data and backup for system uploads
• Maintain tracking files for fundraising and payment platforms (e.g., Stripe, Square, Eventbrite, Benevity)
• Support setup and testing of new payment tools
• Provide accurate ACH and wire details to partners
• Assist with AR by reviewing aging reports, applying payments, and supporting billing tasks
• Respond to internal questions related to deposits and payment status
• Follow established procedures and controls; help improve workflows
• Keep thorough documentation for receipts, reconciliations, and research
• Support audits by preparing reports and backup
• Ensure all activity aligns with policies, agreements, and donor requirements

Qualifications:

• 2–5+ years of experience handling receivables, cash applications, or general accounting work
• Hands-on experience with ERP/accounting systems (e.g., Sage Intacct or similar)
• Understanding of nonprofit accounting standards (GAAP) or work supporting grant-funded programs
• Strong accuracy and ability to manage large volumes of transactions across multiple entities
• Skilled in investigating, reconciling, and resolving payment discrepancies
• Clear and professional communication skills, both written and verbal

Compensation

$70,000.00-$77,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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