Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders.

Responsibilities:
• Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials
• Develop and format presentations, reports, and other documents used for investor communication and internal updates
• Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions
• Maintain organized digital and physical records related to office operations and investor documentation
• Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination
• Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed
• Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations
• Serve as a detail-focused point of contact for inbound communication and help route requests efficiently

Qualifications:

• At least 3 years of administrative experience, including support for executives or capital markets-related teams
• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Strong organizational skills with a high level of accuracy and attention to detail
• Excellent written and verbal communication skills with a strong and detail-focused presence
• Ability to manage calendars, scheduling needs, and multiple competing priorities effectively
• Experience working in a corporate or financial environment; property management experience is not required
• Willingness to complete required pre-employment screening, including any required checks and substance screening

Compensation

$22.80-$24.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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