Facilities Coordinator 2

We are looking for a Facilities Coordinator to support daily workplace operations and help create a welcoming, efficient environment for employees, guests, and visitors. This is a Contract position focused on delivering dependable facilities, meeting, and guest services while partnering closely with workplace leadership and service providers. The role combines hands-on coordination, administrative support, and customer-facing responsibilities to maintain a high standard of workplace experience across the site.

Responsibilities:

• Partner with workplace leadership to coordinate meetings, conferences, and onsite events, ensuring spaces, equipment, and services are prepared and reset as needed.

• Provide responsive front-of-house and workplace support for employees, visitors, and vendors, creating a thoughtful and service-oriented experience throughout the day.

• Inspect office areas regularly, identify maintenance needs, and complete minor repairs such as patching, painting, and basic hardware adjustments under appropriate guidance.

• Oversee facilities service requests by monitoring the work order queue, updating records, and following through to timely resolution.

• Support vendor and contractor activity onsite, including scheduling, access coordination, and communication with building management when needed.

• Assist with office moves, furniture changes, and room reconfigurations to support business and event needs.

• Maintain inventory levels for office, pantry, and conference room supplies while helping ensure operational readiness across shared spaces.

• Prepare clear workplace communications, maintain site documentation, and complete service records accurately using designated internal tools and systems.

• Contribute to expense tracking, budget support, and documentation of site spending while helping identify practical cost-saving opportunities.

• Help manage visitor badging, reception coverage, and meeting room turnovers, including mid-day resets and event support.

Qualifications:

• Experience supporting facilities, office operations, workplace services, or administrative coordination in a detail-focused environment.
• Strong customer service and communication skills with the ability to interact confidently with employees, guests, vendors, and senior leaders.
• Ability to manage multiple priorities, maintain accurate documentation, and stay organized in a fast-paced setting.
• Familiarity with facilities procedures, workplace safety practices, and compliance expectations within an office environment.
• Hands-on capability to perform light maintenance tasks and troubleshoot routine workplace or equipment issues.
• Proficiency with service tracking, documentation, and communication tools, including ticketing or workplace management systems.
• Comfortable supporting reception, scheduling, meeting logistics, and visitor-related processes as part of daily operations.
• Demonstrated attention to detail with experience assisting with budgeting, expense reporting, or related administrative financial tasks.

Compensation

$21.00-$23.00 Hourly

About Us

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