Administrative Coordinator

Robert Half is looking for an Administrative Coordinator to support property operations and insurance-related activities for a portfolio of sites in Kentucky. This contract opportunity is ideal for someone who can keep daily operations organized, maintain accurate documentation, and coordinate effectively with vendors, tenants, and internal partners. The role combines administrative oversight, project coordination, and insurance tracking to help protect assets and keep property activities running smoothly.

Responsibilities:

• Coordinate daily administrative support for property operations, serving as a central point of communication for tenants, contractors, vendors, and internal stakeholders.

• Arrange maintenance work, repairs, site inspections, and improvement projects while monitoring timelines and follow-up needs.

• Maintain organized records for leases, service agreements, compliance files, and other property-related documentation.

• Track insurance coverage across assigned properties, including policy details, renewals, certificates, and claim-related paperwork.

• Work with brokers, carriers, and service providers to assist with renewals, claims communication, and insurance documentation requirements.

• Review vendor and contractor insurance certificates to confirm coverage aligns with company standards and contractual obligations.

• Support budgeting activities by monitoring expenses, compiling operational information, and preparing routine reports.

• Identify operational or coverage-related concerns and escalate recommendations that help reduce risk and safeguard property assets.

• Assist with special assignments, property updates, and administrative coordination for ongoing operational initiatives.

Qualifications:

• Prior experience in property management, property administration, or a related operations support role.
• Working knowledge of property and liability insurance processes, including renewals, claims support, and compliance documentation.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
• Clear written and verbal communication skills for interacting with internal teams, tenants, vendors, and external partners.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Experience coordinating vendors, service schedules, or contract-related documentation is preferred.
• Project coordination experience involving renovations, improvements, or operational initiatives is a plus.

Compensation

$19.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.