Office Assistant

We are looking for an organized Office Assistant to support daily administrative and front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, handling document processing, and keeping office tasks running smoothly. The role requires strong attention to detail, a detail-oriented approach, and the ability to balance receptionist and clerical responsibilities in a fast-paced environment.

Responsibilities:
• Welcome visitors and provide courteous front-desk support while helping maintain an efficient office environment.
• Manage inbound phone calls, direct inquiries to the appropriate contacts, and relay messages accurately.
• Scan, organize, and maintain documents so records remain accessible and properly filed.
• Perform a range of administrative tasks such as data entry, document preparation, and general office support.
• Prepare correspondence and bulk communications using mail merge tools when needed.
• Sort, file, and retrieve paperwork to support daily business operations and recordkeeping.
• Assemble outgoing mailings, including preparing and stuffing envelopes for distribution.

Qualifications:

• Previous experience in an office support, administrative, or receptionist role.
• Ability to handle incoming calls effectively and communicate clearly with internal and external contacts.
• Proficiency in scanning, filing, and organizing both physical and electronic documents.
• Working knowledge of general clerical tasks, including document preparation and routine administrative support.
• Experience using mail merge or similar tools to produce high-volume correspondence.
• Strong attention to detail and the ability to manage multiple tasks efficiently.
• Reliable organizational skills and a detail-oriented approach to front-desk responsibilities.

Compensation

$20.00-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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