Executive Assistant
We are looking for a highly organized Executive Assistant to support senior leaders within a growing organization in Clearwater, Florida. This newly established position is ideal for someone who thrives in a fast-moving environment, manages shifting priorities with confidence, and communicates effectively across teams. The role requires strong judgment, excellent calendar coordination skills, and a proactive approach to keeping daily operations running smoothly.
Responsibilities:
• Manage complex and frequently changing calendars for multiple senior stakeholders, ensuring priorities, meetings, and deadlines remain aligned.
• Prepare leaders for meetings by organizing agendas, materials, logistics, and follow-up actions in advance.
• Coordinate internal gatherings and special events, including recurring team activities such as monthly meetings.
• Process and track expense submissions accurately while maintaining timely documentation and approvals.
• Monitor and replenish office supplies to help maintain an efficient and well-supported workplace environment.
• Serve as a central point of coordination between executives and other departments to support communication and cross-functional collaboration.
• Adjust schedules and administrative plans quickly in response to shifting business needs and last-minute changes.
• Use Microsoft Office tools to create documents, manage information, and support day-to-day administrative operations.
This is a permanent opportunity that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!
Qualifications:
• Strong proficiency with Microsoft Office and Microsoft 365 applications.• Demonstrated ability to manage multiple calendars in a dynamic, deadline-driven setting.
• Excellent organizational skills with close attention to detail and follow-through.
• Comfort working in a fast-paced environment with changing priorities.
• Confidence to ask questions, seek clarification, and collaborate with colleagues across the business.
• Experience supporting senior leaders or business professionals in an administrative capacity.
• Familiarity with AI-enabled tools such as Copilot is a plus.
• An associate or bachelor’s degree is preferred but not required.
Compensation
$60,000.00-$80,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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