Workplace Coordinator

We are looking for an experienced Workplace Coordinator to support daily front-of-house operations for a Contract position based in Bryan, Texas. This role is ideal for someone who creates a welcoming experience for visitors, keeps meetings running smoothly, and responds quickly to changing workplace needs. The right candidate is organized, proactive, and comfortable handling reception coverage, administrative support, and on-the-spot coordination throughout the day.

Responsibilities:
• Welcome guests and direct them to the appropriate rooms, contacts, or meeting areas while maintaining a detail-oriented front-desk presence.
• Prepare meeting spaces for frequent on-site gatherings, ensuring rooms, materials, and logistics are ready before attendees arrive.
• Anticipate workplace and visitor needs by providing attentive hospitality support and resolving issues before they disrupt the day.
• Use office systems and computers to create and print name cards, update basic records, and complete other administrative tasks as needed.
• Provide backup coverage for reception and administrative functions to maintain seamless office support during absences or busy periods.
• Partner closely with on-site administrative staff to assist with scheduling, coordination, and day-to-day workplace operations.
• Answer inbound calls, route inquiries efficiently, and share accurate information with employees, guests, and external contacts.
• Maintain office supplies and help keep shared spaces organized, presentable, and ready for meetings and daily business activity.

Qualifications:

• Previous experience in reception, workplace coordination, office administration, or a similar client-facing support role.
• Strong ability to manage schedules, coordinate meetings, and adapt to frequent changes in priorities.
• Confident computer skills, including data entry, document preparation, and basic file or database management.
• Strong communication skills with the ability to interact effectively in person, by phone, and in virtual settings.
• Proven ability to stay organized in a fast-paced environment with multiple meetings and competing demands.
• A proactive, service-oriented approach with strong attention to detail and the ability to anticipate needs.
• Reliability and flexibility to provide coverage for front-desk and administrative support functions when required.

Compensation

$21.85-$25.30 Hourly

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