Accounts Payable Specialist
Rapidly expanding New York City firm is currently seeking an Accounts Payable Specialist. This position focuses on maintaining efficient invoice and payment operations while supporting accurate recordkeeping and dependable reporting across the accounts payable function. The ideal candidate brings hands-on experience in high-volume payables, strong attention to detail, and the ability to coordinate effectively with internal teams and external partners.
Responsibilities:
• Review and process a high volume of vendor and contractor invoices, including domestic and international transactions across multiple business areas.
• Support payment execution by preparing check runs and coordinating wire transfers as needed to meet due dates.
• Maintain complete and organized accounts payable records, ensuring supporting documents are accurate, accessible, and retained according to company policy.
• Monitor daily workflow within the accounts payable function and help keep priorities on track so work is completed accurately and on schedule.
• Provide guidance and oversight to internal staff and external accounting support to uphold quality and consistency in processing.
• Help document departmental procedures and identify opportunities to improve efficiency, controls, and overall process performance.
• Prepare accounts payable reports for finance leadership to support visibility into activity, aging, and payment trends.
• Partner with finance leadership during audit requests by gathering documentation and responding to accounts payable-related inquiries.
• Coordinate with cross-functional teams to ensure the resources and information needed for timely invoice processing are available without disruption.
Qualifications:
• 5+ years of accounts payable experience, ideally including experience overseeing the work of team members.
• Strong Excel skills, including the ability to build and use pivot tables for analysis and reporting.
• Experience working with QuickBooks or a comparable accounting platform.
• Familiarity with BlueCherry ERP or a similar enterprise resource planning system.
• Knowledge of both domestic and international invoice processing and payment practices.
Compensation
$80,000.00-$90,000.00 YearlyAbout Us
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