Front Desk Coordinator

We are looking for an Office Assistant to serve as the first point of contact for visitors, clients, and team members near Hasbrouck Heights, New Jersey. This long-term contract position is ideal for someone who brings a detail-oriented customer service approach, strong organizational skills, and the ability to keep daily front office operations running smoothly. The role also supports internal teams with administrative coordination, supply management, and workplace readiness across shared spaces and office activities.

Responsibilities:

• Welcome visitors and customers courteously while overseeing daily activity at the reception area.

• Coordinate conference room bookings and keep meeting space schedules organized for both clients and internal staff.

• Track inventory levels for office, kitchen, and workplace consumables, and place orders to maintain adequate stock.

• Keep shared kitchen areas orderly and prepared for use by confirming supplies are available and following up on routine cleaning needs.

• Send regular reminders to employees regarding kitchen upkeep and shared space expectations.

• Check that restrooms remain clean, properly supplied, and ready for use throughout the workday.

• Provide administrative assistance to the Project Manager and contribute to tasks that support ongoing projects.

• Support the Finance team with purchasing activities, order follow-up, and oversight of warehouse consumable items.

• Arrange food service and catering for meetings, guests, and customer visits as needed.

• Monitor front entrance camera activity and help manage building access in accordance with office procedures.

Qualifications:

• Prior experience in a front desk, receptionist, or office coordination role.
• Ability to answer inbound calls and assist visitors with professionalism and clear communication.
• Strong organizational skills with the ability to manage schedules, supplies, and multiple priorities at once.
• Experience providing administrative or back-office support to cross-functional teams.
• Comfortable handling office supply ordering, purchase tracking, and basic inventory coordination.
• Strong interpersonal skills and a customer-focused approach when interacting with guests and employees.
• Ability to work independently, stay detail-oriented, and respond effectively to changing daily needs.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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