Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in a contract-to-permanent position. This role is ideal for someone who can manage day-to-day payables independently while also supporting receivables, payroll backup tasks, and administrative organization. The right candidate will bring strong full-cycle AP experience, working knowledge of QuickBooks Desktop, and the ability to keep financial records accurate, timely, and well organized.

Responsibilities:
• Oversee the full accounts payable process, from reviewing incoming invoices and confirming approvals to preparing payments and maintaining accurate records.
• Monitor a shared AP mailbox, route invoices to the appropriate approvers, and ensure documentation is complete before processing.
• Enter and code invoices correctly, maintain digital copies, and assist with check preparation and ACH payment activities.
• Provide accounts receivable support by generating invoices, applying deposits, and helping track outstanding balances through aging reports.
• Attend regular team meetings, capture key discussion points, and prepare organized meeting notes for follow-up.
• Support payroll coverage through cross-training so essential payroll tasks can be handled when needed.
• Build and maintain structured filing practices for vendor and customer records using both paper-based and electronic documentation.
• Work closely with internal stakeholders to keep financial transactions organized, compliant, and completed within expected timelines.

Qualifications:

• Hands-on experience managing full-cycle accounts payable processes in a business environment.
• Working knowledge of accounts receivable functions, including invoicing, deposit posting, and reviewing aging activity.
• Proficiency with QuickBooks Desktop for day-to-day accounting transactions and record maintenance.
• Experience coding invoices accurately and supporting payment processing through checks and ACH.
• Strong attention to detail with the ability to keep financial files, approvals, and supporting documents well organized.
• Comfortable participating in meetings, documenting notes, and following through on assigned action items.
• Ability to learn payroll support tasks and contribute across multiple accounting and administrative functions.

Compensation

$19.79-$22.91 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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