Executive Assistant

We are looking for an Executive Assistant in Baton Rouge, Louisiana to provide dedicated support to senior leadership while helping keep office operations running smoothly. This contract-to-permanent opportunity is ideal for an experienced candidate who can balance executive-level coordination with day-to-day administrative oversight in a fast-moving manufacturing environment. The right candidate brings strong judgment, excellent organization, and the ability to manage sensitive matters with discretion.

Responsibilities:

• Coordinate the President’s schedule by organizing meetings, appointments, and travel plans while adjusting priorities as business needs change.

• Create high-quality reports, letters, and other business documents with a high level of accuracy and attention to detail.

• Monitor important timelines, follow through on outstanding action items, and help ensure commitments are completed on schedule.

• Manage confidential information with sound judgment and maintain a high standard in all interactions.

• Oversee office supply levels, maintain vendor relationships, and support the smooth daily functioning of the workplace.

• Arrange mail distribution, deliveries, and front-office activities while helping maintain an organized and welcoming office environment.

• Assist with onboarding setup by coordinating workspace readiness, equipment, and essential materials.

• Support budgeting and administrative finance tasks, including expense monitoring and invoice coordination.

• Partner with HR and leadership to help organize meetings, company events, and team activities.

• Contribute to efficient office operations by maintaining filing systems, supporting technology setup when needed, and identifying process improvements, including occasional after-hours assistance for executive needs or special projects.

Qualifications:

• Bachelor’s degree is required.
• 3–5 years of experience in executive support, office management, or a closely related administrative role.
• Valid driver’s license with a clean driving record.
• Strong working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage multiple priorities independently while meeting deadlines in a dynamic environment.
• Excellent communication, interpersonal, and organizational skills with a high level of professionalism.
• Proven ability to handle confidential matters with discretion, integrity, and sound judgment.
• Detail-oriented approach with strong problem-solving skills, reliability, flexibility, and consistent attendance.

Compensation

$33.00-$35.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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