Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day accounting operations for a Contract opportunity in Columbus, Ohio. This role is ideal for someone who can manage invoice processing, payment activity, and vendor coordination in a fast-paced real estate and property management environment. The position also contributes to cash application, utility-related payment workflows, and broader accounting support to help maintain accurate financial records across assigned properties.

Responsibilities:
• Manage the weekly accounts payable cycle by reviewing invoices, assigning the correct property and expense coding, and entering transactions accurately into Yardi.
• Prepare weekly check runs, pair payments with supporting documentation, and ensure completed checks are distributed on schedule.
• Maintain recurring payment records and assist with organized filing and documentation for payable activity as needed.
• Reconcile vendor statements, research discrepancies, and communicate with suppliers to resolve missing invoices, open balances, and required compliance documents such as insurance certificates and tax forms.
• Set up new vendors in accordance with state and organizational requirements while keeping vendor records current and complete.
• Process monthly utility allowance payments by validating spreadsheet totals, issuing checks, and mailing payments within required deadlines.
• Provide backup support for collections by receiving tenant payments, posting cash batches and subsidy payments in Yardi, and helping ensure deposits and payment entries are completed within established timeframes.
• Enter utility invoice data into required systems, monitor outstanding or missing invoices, and prepare batches for accurate posting.
• Support additional accounting activities such as security deposit refunds, unclaimed funds processing, account reconciliations, year-end mailings, and assistance with audits, tax preparation, and financial reporting.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting role.
• Hands-on experience working in Yardi for invoice entry, payment processing, and cash application activities.
• Strong knowledge of accounts payable procedures, including invoice coding, check runs, vendor maintenance, and statement reconciliation.
• Ability to reconcile vendor and bank statements, investigate variances, and maintain accurate aging records.
• Familiarity with property management or real estate accounting environments is strongly preferred.
• Proficiency with 10-key data entry and the ability to process high volumes of financial transactions with accuracy.
• Understanding of financial controls and accounting support tasks such as reconciliations, refunds, and year-end documentation.
• Strong organizational and communication skills with the ability to follow deadlines and coordinate effectively with vendors and internal stakeholders.

Compensation

$22.00-$24.00 Hourly

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