Admin Svcs Coordinator

We are looking for an organized Administrative Services Coordinator to provide onsite office support, while helping day-to-day property and administrative operations run smoothly. This Long-term Contract opportunity is ideal for someone who is comfortable handling documents, coordinating requests, supporting financial processes, and communicating with internal teams and external partners. The role offers a steady Monday through Friday schedule and the potential for extension or a longer-term opportunity based on business needs.

Responsibilities:
• Provide daily administrative support by organizing records, managing documents, and assisting with routine office activities.
• Maintain accurate tenant, vendor, and property files, including items such as insurance documentation and lease-related records, in alignment with company standards.
• Create and track service requests for vendors, following up on progress to help ensure timely completion of assigned work.
• Support lease administration by preparing abstracts, updating lease information, and assisting with related reporting and record maintenance.
• Process invoices by assigning appropriate coding, entering details into the accounting system, and routing documentation for payment.
• Assist with accounts payable and accounts receivable tasks, including preparing status worksheets and reconciling outstanding balances.
• Respond to general inquiries from clients, coworkers, and supervisors in a thorough and service-oriented manner.
• Prepare routine correspondence, reports, and other administrative materials to support departmental operations.

Qualifications:

• 0-2 years of administrative, office support, or related experience.
• High school diploma or equivalent required.
• Proficiency with Microsoft Office applications and basic computer systems.
• Ability to read and interpret written instructions, memos, and routine correspondence with accuracy.
• Strong written and verbal communication skills, including the ability to present information clearly to internal teams.
• Basic understanding of financial concepts, including invoice handling, simple calculations, and percentage-based figures.
• Ability to handle standard office situations independently, ask questions when clarification is needed, and resolve routine problems effectively.
• Strong organizational skills with the ability to manage files, schedules, and multiple priorities in an onsite environment.

Compensation

$20.00-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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