Human Resources Administrator

We are looking for a detail-oriented Human Resources Administrator to support a non-profit organization in California. This long-term contract opportunity is ideal for someone who can manage sensitive employee information, coordinate benefits and payroll-related administration, and keep HR records accurate and up to date. The role combines hands-on administrative support with compliance-focused recordkeeping and employee service across key human resources functions.

Responsibilities:
• Examine employee time and attendance details before payroll is finalized, partnering with supervisors to address missing or inconsistent information.
• Manage benefits-related administrative work by reviewing invoices, confirming accuracy, and preparing submissions for multiple insurance and retirement vendors.
• Support payroll, benefits, and related administrative accounting activities to help ensure timely and accurate processing.
• Maintain current employee data across personnel files, HR systems, benefits platforms, and retirement records while preserving data accuracy.
• Process benefit enrollment events, status updates, and separations, ensuring changes are communicated promptly to carriers and external providers.
• Update vendor and carrier portals to reflect employee changes and resolve issues involving eligibility, billing, enrollment, or coverage.
• Organize and maintain electronic personnel records, including scanning, filing, and document retention in alignment with policy and legal standards.
• Prepare spreadsheets, reports, and supporting documentation tied to employee records, payroll support, benefits administration, and ongoing HR operations.
• Respond to employee questions regarding benefits, payroll documentation, HR records, and standard human resources procedures.
• Provide broad administrative assistance to the HR team and contribute to special assignments as business needs evolve.

Qualifications:

• Bachelor’s degree required.
• At least 3 years of experience in human resources administration, with strong preference for more extensive hands-on support in HR operations.
• Working knowledge of timekeeping practices and payroll-related workflows, including the ability to identify and resolve discrepancies.
• Experience using HRIS, payroll, or benefits systems such as Paychex, Workday, or comparable platforms.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong Excel capabilities, including formulas, data validation, and PivotTables; advanced spreadsheet skills are preferred.
• Experience with Adobe Acrobat or similar document management tools.
• Familiarity with benefits administration and payroll processing support in a confidential, compliance-driven environment.

Compensation

$23.75-$27.50 Hourly

About Us

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