Front Office Coordinator

We are seeking a detail-oriented and customer-focused Front Office Coordinator to support daily front office operations and help create a welcoming, efficient environment for patients, providers, and staff. This role is responsible for managing patient intake, maintaining charts and records, coordinating appointments, processing payments, supporting insurance authorization workflows, and assisting with office and clinical readiness.

Hours: Monday - Friday 8am - 5pm

Key Responsibilities:

• Greet patients and maintain an organized, welcoming front office and waiting area
• Answer phones, fax correspondence, prepare reports, and keep office supplies stocked
• Enter new patient information, prepare and maintain patient charts, and ensure confidentiality
• Scan and file therapy, physician, and insurance documents in the electronic health record
• Print charge tickets, collect payments, post transactions, prepare deposits, and balance daily receipts
• Coordinate with therapists, physicians, and staff regarding appointments, cancellations, and patient questions
• Schedule, confirm, and cancel office visits and test appointments as needed
• Ensure patient charts contain all required documentation, including prescriptions, notes, and insurance information
• Maintain clean, stocked exam and treatment rooms; order and restock medical supplies
• Assist with patient intake paperwork, insurance authorizations, and related documentation
• Support therapists with basic patient care tasks on non-physician days
• Room patients and clean exam rooms on physician days

Qualifications:

• High school diploma required
• 1–2 years of related experience required
• Previous front office, medical office, or patient-facing administrative experience preferred
• Strong organizational, communication, and multitasking skills
• Ability to maintain confidentiality and manage sensitive patient information
• Basic computer proficiency and experience with electronic health records preferred
• Comfortable handling financial transactions and balancing daily receipts

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.