Part Time Administrative Assistant

Part Time Administrative Bookkeeper / Office Support Coordinator (Beverly Hills)

A wholesale trade company is seeking a part-time Administrative Bookkeeper / Office Support Coordinator to provide administrative and operational support with a strong emphasis on bookkeeping and financial recordkeeping. This role requires you to be onsite 2 days a week, the days are flexible.

Key Responsibilities:

• Prepare customer invoices and maintain accurate billing records
• Compile and distribute weekly accounts receivable reports
• Follow up with customers regarding outstanding invoices and payment status
• Assist with order-related profit analysis and reporting
• Support accounts payable processing, including preparation of vendor checks
• Perform bank reconciliations and maintain cash flow tracking
• Prepare weekly and monthly financial and administrative reports
• Assist with monthly profit and loss statements and balance sheet reporting
• Process payroll-related documentation, including 941 payroll preparation
• Coordinate with the external accountant regarding year-end financial statements
• Maintain organized financial files, spreadsheets, and administrative records
• Provide general administrative support related to accounting and office operations

Compensation:

• $30-$35 per hour

Qualifications:

• Minimum Associate degree required
• At least 5 years of experience in a corporate environment
• Strong proficiency in Outlook, Excel, Microsoft Office Suite, and advanced QuickBooks Desktop
• Advanced spreadsheet and reporting skills
• Strong organizational, follow-up, and administrative coordination skills

Qualifications:

Administrative Experience

Compensation

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