Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a real estate company in Kapolei, Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping information accurate, assisting customers professionally, and helping a team stay on track. The role combines administrative coordination, communication support, and record maintenance in a fast-paced office setting.

Responsibilities:

• Manage incoming phone calls and respond to general inquiries with professionalism and a customer-focused approach.

• Prepare, update, and maintain records by entering information accurately into internal systems and spreadsheets.

• Handle email communication with clients, team members, and external contacts in a clear and timely manner.

• Organize, file, copy, and retrieve documents to support efficient day-to-day office operations.

• Use Microsoft Word, Excel, and Outlook to create documents, track information, and coordinate communication.

• Assist with reviewing files and records to help identify discrepancies and support audit-related tasks.

• Provide general administrative support to the team by prioritizing tasks and maintaining an orderly workflow.

Qualifications:

• At least 1 year of experience in an administrative support or office-based position.
• Ability to manage inbound calls while delivering strong customer service.
• Experience with data entry and maintaining a high level of accuracy in documentation.
• Proficiency with Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Comfortable handling email correspondence and routine office communication.
• Ability to organize physical and digital files, including copying and document management tasks.
• Strong attention to detail and the ability to assist with record reviews or audit support activities.

Compensation

$20.00-$21.00 Hourly

About Us

TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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