Service Coordinator

We are looking for a detail-oriented Service Coordinator to support property operations and accounting activities in Honolulu, Hawaii. This contract-to-permanent opportunity is ideal for someone who can balance administrative responsibilities with financial tracking, tenant support, and vendor coordination in a fast-paced environment. The role will contribute to accurate recordkeeping, timely follow-up on property-related matters, and smooth day-to-day service delivery. Candidates who are organized, communicative, and comfortable working with invoices, lease documentation, and reporting will be well suited for this position. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056.

Responsibilities:

• Oversee rent payment tracking, follow up on tenant balances, and help address routine account questions or billing discrepancies.

• Maintain organized records of recurring costs, open work orders, and unpaid invoices to support complete and accurate financial documentation.

• Assist with calculating tenant utility allocations using sub-meter data and prepare supporting backup for chargebacks.

• Keep property documentation current, including insurance certificates, sales reporting, percentage rent records, and other financial files.

• Create lease abstracts and monitor key lease obligations to help ensure terms are documented and applied correctly.

• Support budget planning and forecast updates by compiling vendor agreements, maintenance history, service records, and expense details.

• Monitor important property deadlines such as tax-related items, permits, and compliance submissions to help prevent missed requirements.

• Prepare business correspondence, reports, memoranda, and related property documents for internal and external distribution.

• Coordinate with vendors on service needs, proposal requests, and contract-related administrative tasks for building operations.

• Track tenant service concerns, log follow-up activity, and assist with inspections by documenting and monitoring action items through resolution.

Qualifications:

• At least 2 years of experience in administrative support, property coordination, accounting assistance, or a closely related function.
• High school diploma required; additional coursework or education in business, accounting, or property administration is a plus.
• Familiarity with accounts payable, accounts receivable, invoice coding, bank reconciliations, and related financial support activities.
• Working knowledge of rent tracking, expense reporting, budgeting support, or lease-associated financial processes preferred.
• Proficiency with Microsoft Office applications, especially Excel, along with Word, Outlook, and Adobe Acrobat.
• Experience using QuickBooks or similar accounting software to support financial recordkeeping and reporting.
• Strong organizational skills with careful attention to detail and the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills, with the ability to handle confidential information independently and professionally.

Compensation

$19.79-$22.91 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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