Quality Administrator

We are looking for a Quality Administrator to support quality operations for a well-established machinery manufacturer in Pennsylvania. This position is suited to someone who enjoys keeping documentation accurate, coordinating with vendors and internal teams, and helping compliance activities stay on schedule. The role offers an excellent opportunity for either an early-career candidate with relevant internship exposure or an experienced administrator who thrives in a structured, process-focused environment.

Responsibilities:
• Coordinate day-to-day administrative support for the company’s quality program and help keep key compliance activities organized and on track.
• Manage scheduling and recordkeeping for calibration of internal and field testing equipment, working closely with approved service providers as needed.
• Partner with external vendors and internal stakeholders to arrange quality-related services and monitor completion timelines.
• Assist in preparing for internal and customer audits by organizing documentation, tracking action items, and supporting follow-up efforts.
• Maintain accurate quality records, controlled documents, and compliance files to support regulatory and accreditation requirements.
• Monitor corrective and preventive action activities, document progress, and help ensure timely resolution of assigned items.
• Support annual training coordination and proficiency testing administration to help maintain readiness across the organization.
• Contribute to certificate review, contract-related quality documentation, and updates to procedures, policies, and management reports.

Qualifications:

• Bachelor’s degree in business or a related discipline preferred.
• At least 1 year of experience or relevant internship exposure in manufacturing, quality, compliance, or administrative support.
• Familiarity with quality assurance processes and documentation practices in a regulated or manufacturing environment.
• Exposure to audits, internal audit support, CAPA tracking, or ISO 17025-related activities is strongly preferred.
• Strong organizational skills with the ability to manage records, deadlines, and multiple priorities accurately.
• Effective written and verbal communication skills for working with vendors and cross-functional teams.
• Proficiency with Microsoft Office and general business software tools.

Compensation

$55,000.00-$70,000.00 Yearly

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