Administrative Assistant

We are looking for an Administrative Assistant to join a team in Baton Rouge, Louisiana in a contract capacity with the potential for a permanent role. This position supports daily office operations by welcoming visitors, coordinating communication, maintaining organized records, and assisting with a wide range of clerical tasks. The ideal candidate is detail-oriented, comfortable handling documentation and correspondence, and able to work effectively with employees, customers, and vendors.

Responsibilities:

• Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps.

• Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized.

• Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance.

• Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval.

• Enter and update customer and vendor details in company systems while ensuring information is complete and accurate.

• Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance.

• Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed.

• Manage office and operational supply inventory by tracking needs and placing orders in a timely manner.

• Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence.

Qualifications:

• Previous experience in an administrative, office support, front desk, or related position.
• Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Accurate data entry skills with close attention to detail and record-keeping quality.
• Ability to manage multiple tasks, stay organized, and prioritize work in a fast-paced office setting.
• Experience handling inbound and outbound calls, scheduling appointments, and maintaining organized documentation.
• Comfortable working with confidential employee, customer, and vendor information with attention to detail.

Compensation

$18.00-$20.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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