Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education organization in California. This Long-term Contract opportunity is ideal for a detail-focused accounting specialist who enjoys maintaining accurate financial records, coordinating payment activities, and working closely with internal stakeholders. In this role, you will contribute to day-to-day financial operations, help keep reporting and reconciliations on track, and provide dependable service to employees, families, and vendors.

Responsibilities:
• Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner.
• Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines.
• Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation.
• Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant.
• Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes.
• Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations.
• Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests.
• Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution.
• Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community.

Qualifications:

• 1–3 years of experience in accounts payable, bookkeeping, accounting support, or a related finance function.
• Working knowledge of invoice processing, account coding, ACH payments, and check run procedures.
• Strong Excel skills and confidence using accounting platforms and other financial software tools.
• Ability to stay highly organized, manage multiple deadlines, and maintain strong accuracy in transaction processing.
• Clear written and verbal communication skills with a detail-oriented and service-oriented approach.
• Discretion in handling sensitive financial information and a dependable sense of accountability.
• Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred.
• Experience in an education, nonprofit, or mission-driven environment, along with familiarity with systems such as Blackbaud Financial Edge or Ramp, is a plus.

Compensation

$26.91-$31.16 Hourly

About Us

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