Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys being the first point of contact, keeps work organized in a fast-paced setting, and communicates effectively. The right candidate will balance front-desk responsibilities, phone coverage, and routine administrative support while delivering a positive experience for visitors and callers.

Responsibilities:
• Welcome visitors and create a detail-oriented, friendly front-office experience for guests and staff.
• Manage a multi-line phone system by answering incoming calls promptly, directing inquiries, and taking accurate messages when needed.
• Provide day-to-day administrative assistance such as handling correspondence, organizing documents, and supporting general office workflow.
• Sort and distribute incoming mail to the appropriate team members in a timely manner.
• Maintain orderly reception and common office areas to reflect a well-organized business environment.
• Coordinate multiple tasks throughout the day while adjusting priorities to meet office needs.
• Use Microsoft Office applications to prepare documents, update records, and support routine reporting or communication needs.

Qualifications:

• Previous experience in an administrative, receptionist, or office support role requiring strong attention to detail is preferred.
• Ability to manage a multi-line phone system with confidence and professionalism.
• Strong customer service skills with the ability to interact courteously with visitors, clients, and internal staff.
• Proven ability to stay organized, handle several responsibilities at once, and meet daily office demands.
• Working knowledge of Microsoft Office applications, including Word, Outlook, and Excel.
• Clear verbal and written communication skills with strong attention to detail.
• Dependable demeanor and a consistent approach to punctuality and follow-through.

Compensation

$21.85-$25.30 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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