Project Coordinator

We are looking for a detail-oriented Administrative Assistant to support construction-related projects in New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative coordination with project support in a fast-paced environment. The person in this role will help keep project activities organized, support scheduling and travel needs, and maintain clear communication across teams and clients.

Responsibilities:

• Coordinate domestic travel arrangements for team members, including airfare, lodging, and ground transportation, while keeping plans aligned with company guidelines and cost expectations.

• Respond quickly to itinerary updates and unexpected travel disruptions to minimize delays and keep team members on schedule.

• Support project managers with day-to-day coordination tasks throughout the full project lifecycle, from kickoff through closeout.

• Monitor project schedules, follow up on milestones, and help track deliverables to keep assignments moving forward.

• Organize and maintain project records such as reports, documentation, and meeting summaries for accurate reference and reporting.

• Serve as a communication link between internal departments and clients to promote timely updates and smooth project execution.

• Manage calendars, arrange meetings, and coordinate logistics needed for project discussions and team activities.

• Provide administrative assistance including data entry, document handling, and general office support tied to construction project.

Qualifications:

• Experience providing administrative support in an office or project-based environment.
• Ability to coordinate travel arrangements and resolve scheduling conflicts with professionalism and urgency.
• Familiarity with project tracking, calendar management, and meeting coordination.
• Strong data entry and documentation skills with close attention to accuracy and organization.
• Comfort working with construction-related documents and supporting construction project teams.
• Effective communication skills for interacting with internal stakeholders and external clients.
• Ability to manage multiple priorities and stay organized in a fast-moving setting.

Compensation

$24.70-$28.60 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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