Executive Assistant

We are looking for an Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping executives organized, informed, and prepared while managing a wide range of administrative priorities. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, travel, reporting materials, and special events with efficiency.

Responsibilities:
• Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement.
• Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines.
• Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content.
• Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session.
• Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics.
• Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed.
• Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details.
• Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness.
• Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review.
• Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.

Qualifications:

• Demonstrated experience providing high-level administrative support to executives in a dynamic business setting.
• Strong calendar management skills with the ability to coordinate complex meetings and shifting priorities.
• Experience arranging domestic and international travel, including airfare, lodging, and ground transportation.
• Proficiency in creating presentations, spreadsheets, and meeting documentation.
• Ability to manage expense reporting, records, and administrative details with a high degree of accuracy.
• Strong communication and interpersonal skills, with the ability to work effectively under pressure and maintain a positive working environment.
• Comfortable collaborating across teams and supporting company events, executive meetings, and special projects.

Compensation

$42.75-$49.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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