Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and maintaining accurate documentation in a fast-paced office setting. The person in this role will work closely with internal teams and clients to keep administrative processes moving efficiently while handling sensitive information with professionalism.

Responsibilities:

• Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems.

• Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams.

• Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance.

• Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels.

• Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates.

• Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements.

• Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives.

• Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx.

Qualifications:

Requirements:

• Previous experience in an administrative support role within a detail-oriented office environment.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Strong organizational skills with the ability to manage records, schedules, and multiple priorities accurately.

• Experience handling office supply ordering and general office coordination tasks.

• Ability to communicate clearly in writing and verbally with clients and internal stakeholders.

• Comfortable working with confidential information and following established procedures.

• Familiarity with shipping and mailing processes, including the use of services such as UPS and FedEx.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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