Staff Accountant

We are looking for a Staff Accountant to support project-based accounting operations for a mission-driven non-profit organization in Dallas, Texas. This role focuses on maintaining accurate financial records, assisting with construction and development cost tracking, and helping deliver timely reporting for active projects. The ideal candidate brings strong general ledger experience, sound judgment in cost classification, and the ability to keep documentation organized and audit-ready.

Responsibilities:
• Support the day-to-day administration of QuickBooks, helping keep accounting records accurate, complete, and properly structured for project activity.
• Maintain project and phase coding within the chart of accounts so development and construction costs are recorded in the correct categories.
• Reconcile journal entries and ledger activity, reviewing transactions to confirm proper treatment and resolve discrepancies promptly.
• Track construction-in-progress balances across active projects and assist with assigning labor, materials, subcontractor charges, and approved soft costs to the appropriate jobs.
• Prepare monthly project financial reports, update budget-to-actual analyses, and highlight spending trends or cost variances for internal review.
• Assemble construction draw packages by gathering invoices, lien waivers, completion support, and other required backup for timely submission.
• Review contracts and related financial details to help ensure expenses are coded consistently with project budgets, funding requirements, and accounting guidelines.
• Monitor cash usage and project spending patterns, helping identify burn-rate concerns and supporting cash flow reporting needs.
• Maintain organized accounting files and transaction support so records remain audit-ready and aligned with internal control standards.

Qualifications:

• Experience in staff accounting with solid knowledge of general ledger activity, reconciliations, and journal entry preparation.
• Proficiency with QuickBooks and the ability to manage accounting data in a structured, detail-oriented manner.
• Understanding of project-based or construction-related accounting, including cost tracking and capitalization principles.
• Familiarity with financial reporting, budget monitoring, and variance analysis in a multi-project environment.
• Ability to review contracts, invoices, and supporting documents for accurate accounting classification.
• Working knowledge of corporate tax, sales tax, and related accounting implications.
• Strong organizational skills with the ability to maintain complete documentation and clear audit trails.

Compensation

Based on experience

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