Accounts Payable Clerk

We are looking for an experienced Accounts Payable Clerk to join a transport organization in California. This position is ideal for someone who brings strong attention to detail, excellent accuracy, and a dependable approach to managing high-volume financial transactions. The role supports day-to-day payable operations, helps maintain organized records, and ensures vendors are paid correctly and on schedule.

Responsibilities:
• Review incoming invoices for proper authorization, validate supporting details, and record payable transactions accurately in the accounting system.
• Compare account activity against internal reports and balances to identify discrepancies and keep financial records aligned.
• Assign invoice costs to the appropriate general ledger accounts and cost centers by evaluating billing details and expense documentation.
• Coordinate vendor payments, including preparing check runs and sending remittances to help ensure obligations are met within required timeframes.
• Serve as a point of contact for supplier questions, resolving routine payment and account concerns in a thorough and accurate manner.
• Reconcile vendor statements on a recurring basis and investigate unmatched items to maintain accurate account status.
• Create new vendor profiles and revise existing supplier information while keeping records complete and current.
• Prepare account analyses, support monthly reporting activities, and maintain organized filing and document retention practices for accounts payable records.
• Handle administrative tasks tied to the payable function, such as processing mailed payments and assisting with related accounting duties as needed.

Qualifications:

• At least 5 years of hands-on accounts payable experience in a fast-paced business environment.

• Proficiency in NetSuite and confidence using computerized accounting systems for daily transaction processing.

• Understanding of core accounting practices, compliance expectations, and financial record accuracy standards.

• Strong Microsoft Office skills, including Excel and the ability to work with formulas and data-driven spreadsheets.

• High level of precision in data entry, with the ability to manage confidential information responsibly.

• Solid analytical thinking, sound judgment, and the ability to resolve issues efficiently while meeting deadlines.

• Effective written and verbal communication skills, along with the ability to build positive working relationships with vendors and internal teams.

• Strong organizational and time-management abilities, with the capacity to work independently or collaboratively as business needs require.

Compensation

$58,240.00-$72,800.00 Yearly

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