Administrative Business Partner

We are looking for a highly organized Administrative Business Partner to join a Contract position supporting executive leadership and daily office operations in Honolulu, Hawaii. This role blends high-level calendar and meeting coordination with front office oversight, team support, and member-facing service. The ideal candidate brings sound judgment, strong communication skills, and the ability to keep administrative processes running smoothly in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Manage the General Manager’s schedule, coordinate appointments, and ensure timely follow-up on communications and meeting preparation.

• Plan and facilitate Board and committee meetings by assembling agendas, documenting discussions, maintaining minutes, and preserving official records.

• Review administrative procedures to identify opportunities for greater efficiency, refine workflows, and keep standard operating procedures current.

• Provide day-to-day leadership for the reception function, including training, scheduling, and guiding front desk staff to maintain consistent service standards.

• Serve as a point of contact for members and guests by responding to inquiries, directing calls, and assisting with reservation-related needs.

• Oversee core office activities such as supply management, document organization, and coordination of administrative priorities across the workplace.

• Support special assignments and event-related initiatives, including projects tied to major organizational milestones, as directed by leadership.

Qualifications:

• At least 3 years of relevant experience in administrative support, executive assistance, office coordination, or a similar business support role.

• Prior experience supporting senior leaders and managing meeting logistics, calendars, and executive communications.

• Ability to answer phones and provide excellent customer service

• Demonstrated ability to supervise or guide administrative or front desk staff in a detail-oriented service environment.

• Strong written and verbal communication skills with the ability to prepare meeting materials, records, and correspondence accurately.

• Proficiency with Microsoft 365 applications, Microsoft Teams, SharePoint, and virtual collaboration tools.

• Experience documenting or maintaining standard operating procedures and improving office workflows.

• Bachelor’s degree in business, hospitality, or a related field is preferred.

• Familiarity with AI-enabled productivity tools such as ChatGPT is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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