HR Generalist

We are looking for an experienced HR Generalist 3 years+ to support critical people operations for an AI start up in Redwood City, California. The ideal candidate is easily adaptable to changes and excited for long-term growth potential. This short- to long-term contract position is ideal for someone who excels in a fast-moving environment and can independently manage detailed compliance-driven processes related to employee immigration and contractor administration. The role will also contribute to broader HR coordination, helping ensure smooth day-to-day support across the employee lifecycle. Ideal candidate must be highly responsive and comfortable using the Slack communications tool.

Responsibilities:

• Lead employment visa and work authorization activities from initiation through completion, partnering closely with external immigration counsel on filings and case progress.

• Monitor key immigration milestones such as renewals, expirations, and status changes, and take timely action to keep cases on track.

• Serve as a reliable point of contact for employees by providing clear updates and guidance on immigration matters and required documentation.

• Maintain complete and accurate records tied to immigration programs while supporting compliance obligations related to employment eligibility verification.

• Oversee contractor administration across the full engagement cycle, including onboarding, documentation, background screening, access coordination, and offboarding.

• Work with internal stakeholders such as Legal and Finance to confirm contracts, statements of work, and related compliance requirements are properly handled.

• Track contractor engagement dates, extensions, and end dates to ensure records remain current and next steps are addressed proactively.

• Coordinate with external staffing partners when needed and assist with reviews related to appropriate worker classification.

• Provide day-to-day HR administrative support and assist with onboarding, offboarding, and additional people projects as business needs evolve.

Qualifications:

• At least 3 years of HR experience, including direct involvement in immigration case coordination and compliance-related processes.

• Working knowledge of U.S. employment-based visa categories and permanent residency procedures for individuals authorized to work in the U.S.

• Experience administering contractor programs, preferably within a technology-driven or rapidly scaling organization.

• Strong organizational skills with the ability to manage multiple active cases, timelines, and documentation requirements at once.

• High level of discretion and professionalism when handling confidential employee and contractor information.

• Proficiency with HR systems and common workplace tools such as Google Workspace, collaboration platforms, and documentation systems.

• Ability to operate independently, prioritize effectively, and maintain accuracy in a fast-paced environment.

• Familiarity with contractor compliance considerations across different states is a plus.

Compensation

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