Financial Secretary

We are looking for a detail-oriented Financial Secretary to support the day-to-day bookkeeping and financial administration of a church organization in San Antonio, Texas. This is a Contract position for someone who can maintain accurate records, manage contributions and disbursements, and provide dependable financial reporting to leadership. The ideal candidate brings strong bookkeeping experience, sound judgment with confidential information, and the ability to keep accounting activity organized, timely, and compliant with established procedures.

Responsibilities:
• Record incoming funds, payments, and account activity in the designated financial system while keeping entries accurate and up to date.
• Process weekly contributions, apply donations to the correct member records, and maintain supporting documentation for all giving activity.
• Prepare payments for approved expenses, assign proper account coding, and ensure transactions align with the chart of accounts.
• Complete monthly bank reconciliations, research differences, and coordinate with banking contacts to resolve issues when needed.
• Produce recurring financial reports for church leadership, including monthly, quarterly, and annual summaries with supporting detail.
• Monitor financial records for unusual items or posting errors and communicate concerns promptly to the appropriate leaders.
• Support month-end and year-end close activities by balancing accounts, maintaining general ledger documentation, and organizing files for audit review.
• Assist with budget tracking, stewardship mailings, 1099 preparation, and other administrative finance duties as assigned.

Qualifications:

• At least 3 years of experience in bookkeeping, accounting support, or a similar financial administration role.
• Working knowledge of accounts payable, accounts receivable, bank reconciliation, and general bookkeeping practices.
• Experience using accounting software such as QuickBooks, QuickBooks Pro, QuickBooks Online, or comparable financial systems.
• Ability to perform accurate data entry and maintain detailed financial records with a high level of organization.
• Familiarity with payroll processing and standard financial reporting procedures is preferred.
• Background in nonprofit or church accounting is strongly valued.
• Strong discretion and professionalism when handling sensitive financial and donor information.

Compensation

$23.75-$25.00 Hourly

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