Legal Assistant

We are looking for a Legal Assistant to support a real estate legal practice in Coconut Grove, Florida. This Long-term Contract position is well suited for a bilingual in English and Spanish, detail-oriented candidate who can assist with closing-related work, administrative coordination, and communication with Spanish-speaking clients. The role may be arranged on a permanent or part-time basis, with a preference for part-time morning coverage or a consistent midday schedule.

Responsibilities:

• Prepare, organize, and review documents needed for real estate transactions from pre-closing through post-closing activities.

• Provide day-to-day administrative support, including scheduling, file maintenance, and coordination of legal paperwork.

• Assist with real estate closing processes by tracking deadlines, gathering required information, and helping ensure files are complete.

• Communicate with Spanish-speaking clients and contacts to support clear understanding of legal and transactional matters.

• Handle incoming and outgoing calls, helping relay information accurately between English- and Spanish-speaking parties.

• Manage calendars and appointments to keep meetings, closings, and follow-up tasks on schedule.

• Support document processing and record updates to maintain accurate and accessible case and transaction files.

Qualifications:

• 3+ years of experience in a Legal Assistant role or similar legal administrative position.

• Working knowledge of real estate transactions, including closing documents, pre-closing preparation, and post-closing follow-up.

• Fluency in Spanish and English, with the ability to communicate clearly in both languages.

• Experience handling administrative tasks such as calendar management, phone communication, and file organization.

• Strong attention to detail when preparing and reviewing legal or transaction-related documentation.

• Ability to work in a permanent or part-time role, with availability for morning hours or a consistent 12–5 schedule.

• Clear, detail-oriented communication skills and the ability to manage multiple priorities in a legal office environment.

MUST BE BILINGUAL IN ENGLISH AND SPANISH

Compensation

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