Loan Documentation Specialist I

We are looking for a detail-oriented Loan Documentation Specialist I to support commercial lending activities in Wayne, New Jersey. This Long-term Contract position focuses on managing an active loan portfolio, coordinating closing activities, and ensuring documentation is complete, accurate, and compliant with internal and regulatory standards. The ideal candidate will work closely with lenders, legal partners, operations teams, and external parties to keep transactions moving efficiently from approval through booking and record retention.

Responsibilities:
• Oversee a high-volume pipeline of new and renewed loan transactions, keeping milestones on track and driving timely completion of closing requirements.
• Conduct thorough due diligence reviews to confirm approvals, supporting documents, collateral records, and closing conditions are complete and properly documented.
• Prepare and distribute loan documentation packages to lenders, operations teams, and customers, ensuring accuracy, completeness, and prompt turnaround.
• Coordinate closing-day activities, including funds flow preparation, booking details, and confirmation that all documentation and collateral protections are in place.
• Partner with relationship managers, legal counsel, operations staff, title companies, and participating banks to align stakeholders and support compliant loan closings.
• Order and track third-party items such as tax service and flood certifications, while monitoring property tax status and related delinquencies on real estate-secured loans.
• Interpret key loan terms and enter critical information into workflow and operational tracking tools to support accurate loan boarding and servicing.
• Manage post-closing and collateral-related tasks, including filing lien records, reviewing continuation or termination needs, submitting recordable documents, and maintaining secure document storage.
• Reconcile good-faith deposit and suspense accounts, monitor aged differences, verify vendor invoices, and maintain accurate exception tracking and reporting.
• Upload and index loan records in the bank’s centralized repository according to document control standards and established procedures.

Qualifications:

• Demonstrated experience in loan documentation, loan administration, or commercial lending support within a banking or financial services environment.
• Strong knowledge of loan closing processes, collateral documentation, due diligence practices, and compliance-related controls.
• Ability to manage multiple transactions at once while maintaining accuracy, organization, and attention to deadlines.
• Experience coordinating with lenders, operations teams, legal counsel, title partners, and other external stakeholders throughout the closing process.
• Proficiency with Microsoft Excel and comfort working with tracking tools, operational systems, and document repositories.
• Familiarity with real estate lending support tasks, including tax monitoring, flood certifications, insurance follow-up, and lien-related filings.
• Solid reconciliation and cash activity experience, including deposit balancing, suspense account review, and exception management.
• Strong communication, customer service, and procedural discipline with a commitment to quality and timely execution.

Compensation

$20.00-$30.00 Hourly

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