Purchasing and sales specialist

We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement, vendor coordination, and transactional accuracy for a security-focused organization in Boca Raton, Florida. This position is ideal for someone who can manage purchasing activity, oversee shipment logistics, and maintain organized records across vendor and financial processes. The role requires strong follow-through, sound judgment when working with suppliers, and the ability to keep daily operations moving efficiently.

Responsibilities:

• Coordinate inbound and outbound freight activity, including product movement, relocations, and asset transfers between suppliers and receiving sites.

• Review new vendor submissions, organize supplier documentation, and keep vendor records and reference materials current and accessible.

• Maintain accurate digital purchasing records and update transactional information to support day-to-day operational visibility.

• Process invoices on a daily basis, verifying pricing, quantities, product details, and item references before completion.

• Order supplies from approved sources and arrange shipments, returns, and related follow-up to ensure timely delivery.

• Identify and assess potential suppliers by reviewing capabilities, quality standards, operational capacity, and business reliability.

• Work directly with vendors to place orders, resolve routine purchasing questions, and support smooth procurement workflows.

• Contribute to additional purchasing or coordination tasks as business needs require.

Qualifications:

• High school diploma or equivalent is required.
• Associate’s or Bachelor’s degree in business administration or a related field is preferred.
• Experience supporting purchasing, vendor coordination, or sales operations in a fast-paced environment.
• Working knowledge of invoice processing, accounts payable, accounts receivable, and financial record accuracy.
• Familiarity with accounting and ERP platforms such as NetSuite, Oracle, QuickBooks, or SAP.
• Ability to perform bank reconciliations, assist with general ledger activity, and support journal entries or month-end close tasks.
• Strong organizational skills with close attention to detail when handling orders, invoices, and vendor documentation.

Compensation

$21.85-$25.30 Hourly

About Us

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